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Human Resources Assistant
United State Of America
Apr 14, 2019
Salary: Negotiable
Experience 4.0-6.0 years
Job Category HR and Recruitment Jobs
Employment Type Full time
Industry Oil & Gas
Skill HR - General, HR - Recruitment
Role HR Assistant,Human Resources Administrator Jobs ,Other HR and recruitment Jobs
Designation HR and Administration Manager
Education B.B.A,B.Tech/B.E,BCA
No. of vacancies 1
About Company

We’re one of the world’s leading integrated energy companies producing safe, reliable energy now and for the future. Our success is driven by our people and their commitment to getting results the right way – by operating responsibly, executing with excellence, applying innovative technologies and capturing new opportunities for profitable growth.

Job Description

Responsibilities for this position may include but are not limited to: 

  • Analytical support for HR Leadership Team for project-based work
  • Reporting where formulas, pivot tables, special formatting, charts/graphs are utilized (Manpower, Headcount, etc.)
  • Gathers and manages data as required to support budget monitoring, metrics and reports.
  • Using self-guided initiative and working independently to provide a full range of administrative and clerical services for the Pascagoula Refinery.
  • Job requires a high degree of tact, discretion, and soft skills
  • Anticipates customer's needs and provides elevated level of customer service
  • Acts as a resource for others, providing instructions on administrative functions and responding to routine request/inquiries on existing procedures.
  • Process personnel change requests and reorg's in Manager's Services of behalf of supervisors/managers.
  • Manages employee, organizational unit, and department changes in the Chevron Time Management (CTM ) tool as a CTM Manager, also known as EmpCenter
  • Provides back up support for other CTM Managers for training, IT support and troubleshooting, communication, and reporting
  • Coordinate On-The-Job Training program with the WIN Job Center.
  • Data Privacy Coordinator
  • Maintain websites - HR and Team Leader Toolkit.
  • Maintain legally required postings across the facility.
  • Update, Post & Maintain Pascagoula Employee Policies, local forms, and checklists
  • Provide Manager's Services training to new supervisors and managers.
  • Assists in major HR processes for the Refinery by managing sensitive & confidential information
  • Composes routine correspondence, with little supervision. Edits client's work to improve clarity and comply with proper grammar, punctuation, standards and format.
  • Handles special projects as needed and provides relief assistance to others.
  • Utilizes Corporate Identity Standards. Independently follows well-defined procedures on routine activities.
  • New hire processing including ADP enrollment and processing I-9's
  • HR Emergency Management representative for the Refinery
  • Presents training to New Team Leaders on numerous general personnel duties
  • Assists in supporting hourly hiring preparation
  • Event coordination for HR events (i.e. Chevron Scholorship Luncheon, etc.)
  • First line of communication for general HR questions from external parties (i.e. census requests, external communications, etc.)
  • Ariba invoice and purchasing card reconciliation
  • Maintain data for employees and retirees in various databases (discipline log, annuitant database, SAP, personnel files)
  • Coordinator for retiree offboarding and recognition (memory books, frame prints, etc.)
  • Liaison with Corporate Benefits and Compliance for general inquiries and escalated issues

Required Qualifications: 
  • Associate's Degree in Business, HR, or related field
  • At least 4 years of administrative experience
  • Strong Excel, Microsoft Access, PowerPoint, Word Skills
  • SAP or Workday experience
  • CTM (Chevron Time Management) experience
  • Adobe Acrobat Standard
  • Requires self-motivated individual with excellent communication and customer focus skills.
  • Requires completion of work assignments where directions are given from a brief outline or general oral instructions.
  • In-depth level of knowledge in use of Microsoft Office software to develop spreadsheets, presentations, mail merges, and other correspondence.
  • Strong organizational and multi-tasking skills, can balance several projects at once while maintaining quality of work and meeting deadlines.
  • In depth understanding of business etiquette practices

    Preferred Qualifications:
  • Bachelor's Degree in Business, HR, or related field
  • CTM Manager or complex information management system experience
  • SharePoint experience
  • Business Intelligence (BI)
  • SiteFinity experience
  • ARIBA (eProcurement) experience

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