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Administrative Support / Emergency Services
United State Of America
May 26, 2019
Salary: Negotiable
Experience 3.0-6.0 years
Job Category Administration Jobs
Employment Type Full time
Industry Oil & Gas
Skill Secretarial or Administrative
Role Administration Jobs ,Secretary Jobs
Designation HR and Administration Manager
Education High School Diploma
No. of vacancies 1
About Company

We’re one of the world’s leading integrated energy companies producing safe, reliable energy now and for the future. Our success is driven by our people and their commitment to getting results the right way – by operating responsibly, executing with excellence, applying innovative technologies and capturing new opportunities for profitable growth.

Job Description

Responsibilities for this position may include but are not limited to: 

  • Provides general administrative and business support which could include; Reports and reporting, metric tracking, coordinating/facilitating meetings and appointments, presentations, event/meeting planning coordination, invoice tracking and processing, mail distribution, order office supplies and file maintenance, catering, etc.
  • Manage the on-site organization and storage of hardcopy and electronic files adhering to the Chevron retention policy
  • Manage reporting and collection of monthly metrics.
  • Maintain Emergency Service Org websites (Microsoft Expressions Web 2)
  • Coordinates domestic and international travel plans as required by staff.
  • Maintain records of all office business expenses (Procard) track expenditures through the year using SAP, and researches discrepancies and organization charts and address distribution lists.
  • Communicates effectively through telephone, email or written communication lines.
  • Maintains a high degree of confidentiality.

Required Qualifications: 
  • High School Diploma or equivalent
  • 3 years of administrative or relevant experience
  • Proficient in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook)

Preferred Qualifications: 
  • Minimum of 2 years working in a refinery or related industry
  • Demonstrated use and knowledge of Chevron systems and databases; Operation Excellence (OERI - safety metrics dashboard), Maximo/Ariba/Chevron's Travel and Expense reporting system (CTREX)
  • Ability to interface effectively with all levels of a diverse workforce
  • Strong communication skills. Ability to communicate clearly and professionally both internally and externally in a clear, concise and effective manner
  • Ability to plan, balance and multi-task job responsibilities based on business need; approach work proactively to maintain a high level of accomplishment; ability to meet deadlines while producing high quality work; ability to anticipate needs and follow through to completion
  • Ability to be cross trained as fire/security dispatcher to fill in during emergency situations with answering phones from outside agencies, conducting emergency radio traffic to responding units, operate refinery and community notification systems
  • Ability to be cross trained as a documents section lead as part of the WWERT / Refinery Oil Spill Response process
  • Ability to complete Incident Command Training 100/200/300/700/800
  • 000bility to work as the Administrator/alternate Administrator for the following databases: FireRMS Fire, ICMS Security, HES, Facility Security Officer=

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