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Ship Contracts Specialist
May 27, 2019
Salary: Negotiable
Experience 8.0-12.0 years
Job Category Administration Jobs
Employment Type Full time
Industry Oil & Gas
Skill Commercial Management, Contracts Administration
Role Contracts Administrator Jobs
Designation Other
Education B.Com,B.Tech/B.E
No. of vacancies 1
About Company

NES Global Talent is an award winning manpower specialist that provides candidates across the Oil & Gas, Power, Construction & Infrastructure, Life Sciences, Manufacturing, Chemicals, Mining and IT sectors worldwide. We provide guaranteed staffing solutions, sourced from a global talent pool by a dedicated, discipline specific team of over 650 staff. It’s people that deliver projects and with over 48 offices in 28 countries across Europe, Africa, the Americas, Asia, Australia and the Middle East, we have access to the best talent wherever it may be in the world. NES Global Talent can offer a full range of staffing solutions: Contract, Permanent (Direct) Hire, Managed Solutions, or a fully outsourced service. These services are complemented by an industry leading support service and mobility package to ensure clients keep hold of the top talent in a compliant manner for as long as they need it.

Job Description

Key Job Accountabilities

1. Coordinate the procurement of Marine Fuel for the fleet and ensure its delivery in line with the Bunker Procurement Procedure. When required or assigned, serve as the primary point of contact for all Marine Fuel deliveries on a 24/7 basis.
2. Produce Letters of Indemnity (LOI) in line with the company's LOI Procedure for all company vessels, secure their approval and issue. When required or assigned, serve as the primary point of contact for all LOI matters on a 24/7 basis.
3. Maintain approved port agents and ensure they are promptly and efficiently nominated so LNG ships efficiently transit ports & canals.
4. Complete all tasks related to company obligations and compliance monitoring under applicable shipping related contracts and any subsequent negotiations or amendments. Ensure that delivery / re-delivery notices, end-of-contract reconciliations, time charter performance warranty clauses, insurance verification, off-hire administration, bunker procurement terms, CWO terms and any other contracts under management of Shipping are properly managed and improvements sought.
5. Develop and ensure the approval and proper execution of Shipping-related Purchase Requisitions (PRs) and Contract Work Orders (CWOs) in line with the procurement process and TOFA.
6. Produce and distribute critical financial reports, including the Fleet Pooling reconciliation in accordance with the Fleet Pooling Agreement and associated procedure.
7. Examine draft Time Charter Party (TCP) Agreements, Sales & Purchase Agreements (SPAs), Master SPAs (MSPAs), Memorandums and Confirmation Notices (CNs) to ensure that all Shipping related information has been properly reviewed in line with existing procedures as well as any prevailing operational and business requirements.
8. Improve shipping related projects, contracts and service agreements by examining them for improvement opportunities.
9. Maintain all documentation related to applicable responsibilities on SharePoint ensuring that information is up-to-date and available for easy access by managers and others in the Shipping Department.
10. Develop guidelines and reliable processes in line with company standards and controls. Ensure adherence to existing procedures. Identify opportunities for improvement to internal process & procedures and lead the necessary changes through implementation. Train and develop staff to perform their role in line with existing procedures and maximize competencies of their continued growth.

Required Qualification

• Bachelor's degree in Business Administration or shipping related discipline.

Required Experience

• 8 years of experience in shipping related field with strong understanding of shipping contracts, terminology and fundamentals.
• Prior sailing experience and experience in contract performance reviews and claims settlement.
• Experience in chartering vessels, voyage and term LNG carriers.
•Excellent oral and written communication skills in English.
• Ability to analyse and manage complex contracts.
• Excellent analytical skills with a focus on Excel.
• Computer Literacy (MS Office).
• Self-motivated and ability to work well in a dynamic environment, under time pressures with little supervision.
• Able to maintain independence and objectivity.
• Able to lead and influence with tact and persuasion.

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