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Treasury Ops-Back Office Assistant
Singapore
Feb 04, 2019
Salary: Negotiable
Experience 0.0-5.0 years
Job Category Oil and Gas Support Jobs
Employment Type Full time
Industry Oil & Gas
Skill Secretarial or Administrative
Role Other Oil and Gas Support Jobs
Designation Other
Education High School Diploma
No. of vacancies 1
About Company

Shell is a global group of energy and petrochemicals companies. With around 93,000 employees in more than 90 countries and territories, Shell helps to meet the world's growing demand for energy in economically, environmentally and socially responsible ways.

Job Description

Job Description

Purpose

Shell Treasury Centre East (STCE) is the Treasury Centre for the Asia Pacific region whose main activity is the provision of treasury servicees to the Group's businesses, including meeting liquidity and foreign exchange requirements. 

The Back Office team is responsible for confirmation and settlement of all foreign exchange and money market deals transacted by STCE. The team also monitors and reconciles all the Treasury bank accounts for the region and handles all investigations and enquiries with these banks. In addition, the team supports Central Cash forecasting review and coordination activities for the East operating companies.

Accountabilities 

Execute all external and internal deal settlements and ensure all payments are made by SWIFT within the required cut-off times.

Monitor the Treasury SWIFT Interface System (TSI) to ensure all FX and Money market deals are confirmed electronically within the required cut-off time. 

Work with the dealing team or relevant counterparty bank to resolve any unmatched or unconfirmed deals.

Perform daily bank vs Quantum reconciliations across all accounts managed by STCE. This includes ensuring that zero-balancing transactions have taken place and back valuations have been correctly applied.

Log investigations in the Investigator system and then work to resolve all investigations by contacting the dealing team, cash management bank or counterparty bank concerned.

Report investigation KPIs and root cause analysis to Head of Back Office in London for inclusion in compliance reports.

In the event of compensation claims with banks, negotiate settlement amounts payable to or receivable from the bank. Monitor the claim to ensure timely settlement.

Perform all daily control actions relevant to the back office activities and maintain appropriate records.

Ensure any manual payment requests and bank account transfers are processed correctly and on time.

Provide cover for the cash forecasting analyst. 

Support Treasury systems upgrade projects by performing user testing and providing feedback to the project team as required.

Provide support to the Treasury Managers on projects. (e.g. M&A, business reorganisations, implementation of new countries/entities or migrations to Finance Operations etc)

Actively pursue process improvements including higher levels of automation and straight through processing. 

Maintain up to date procedures manuals for back office processes.

Initiate requests for changes to Quantum static data where necessary. 

Maintain the back office sections of the Business Continuity Plan (BCP). Participate in local and global BCP practice exercises at intervals throughout the year.

Participate in process improvement/change projects as required.

Act as focal point for the department's TRIM records management process. 

Assist the Head of Operations on Cash Management initiatives including the monitoring of Primary Bank KPIs.

Dimensions:

15 Countries (6 Free market, 9 Regulated)

External interfaces: Commercial banks across the Asia Pacific region and in London and New York. External auditors.

Internal interfaces: Dealers, Regional Treasury Managers, Finance Operations (cash forcasting, AP, audit), IT, Tax, FiB, Controllers in the region. Back office counterparts in Rio and London. 
 

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